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​Division Officer Resources​

Staff at Headquarters are here to support you. Please use the documents below in building, growing, and running your Division.

The Basics

Officer Elections and Terms Quick Guide:​​

Download this spreadsheet​ ​for an at-a-glance overview of officer term lengths and whether each is elected or appointed. Please see your division's Constitution/By-laws for specific details, which can be found on your division's landing page.

Expense Reimbursement Form: ​

At your Division Secretary-Treasurer's approval, submit this form with receipts to have your Division reimbursed for officer-related travel. Other expenses should be submitted with relevant receipts to Emma Nygren.

Social Media Kit:

This kit ​contains information about the platforms APS uses, posting best practices, as well as templates you can use to easily share activities to your networks.

Division Showcase FAQ: 

Every year, each division holds a student presentation competition. The 1st place presenters are sent to the annual Plant Health meeting to present in the showcase, "Plant Pathologists of the Future." Here's a quick guide on what you and your Showcase presenter need to do!

Meetings and Events

Meeting Budget Template: **Starting in 2024**

All division events will need to provide a budget to headquarters at the time of submitting an event request. Use ​​​this template​​​​ to build out the budget for your APS Division Meeting.

Signing Contracts for an Event: 

APS Headquarters will need to review and sign contracts for your APS Division Meeting. NOTE: Before APS HQ can sign a contract, a review of the budget is required.

Hotel/Venue Information: 

APS Headquarters will ask that you provide meeting history for your APS Division Meeting if you have it. Information to be provided includes actual room nights utilized and final invoices, (e.g., food and beverage, audio visual and meeting room rental spend).

Division Meeting Request Form: 

Fill out ​this form​ to coordinate your meeting needs with APS Headquarters, including meeting details, members of your program team, registration options and rates, abstract submission.

Abstract Submission Software: 

APS has a new abstract submission software and reports are no longer self-serve. Please reach out to Jordan Maroney to have a report provided.

Division Award Submission Form: 

Fill out this form to coordinate award winners before/after a meeting and request checks, certificates, and plaques.

Staff Contacts

Have a question or need? You can reach out to the following APS staff members:

​​​Additional Resources

Additional resources available at the Division Officers Community Library​. If you have questions for your fellow Division Officers, you can post a discussion to the Division Officers​ Community.