Committee Roster
Purpose
The Nominations Committee is responsible for identifying eligible candidates for the member elected positions of Vice President (VP) and Councilor-at-Large (CAL) on APS Council. In addition, the committee identifies suitable and appropriate skilled candidates for additional appointed leadership roles within APS.
Charge
Organizational Structure and Terms
Chair: Individual must be a former APS President and is appointed by APS Council to serve a 3-year term. The Chair may be reappointed for a second consecutive term.
Chair-elect (when applicable): Individual to meet the requirements of Chair position and is appointed by APS Council during the last year of the current Chair's term for onboarding purposes. The chair-elect serves a one-year term before moving up to the Chair role.
Current APS Senior Councilor-at-Large serves a one year term.
APS Division Representative Committee Member serves a 3-year term and may be reappointed for a second consecutive term. Individual is elected by the APS Divisional Forum to serve a three-year term. Individual will promote the officer nomination process to Divisions and encourage Divisions to submit APS Officer nominations and/or other APS Leadership roles.
APS Publications Board Representative Committee Member serves a 3-year term and may be reappointed for a second consecutive term. Individual is elected by the APS Publications Board.
Up to 3 additional committee members to serve a 3-year term and may be reappointed for a second consecutive term. Candidates will be sought from a call for volunteers to the APS membership and to key groups within APS that have historically been instrumental in the leadership of the society. Strong effort will be made to maintain diversity and a balance of experiences and perspectives on the Nominations Committee. Nomination Committee members will elect the new members by vote.
General Committee Responsibilities
Ensure that the APS Nominations Committee includes members from key societal constituencies and that the members have experience in, or knowledge of, the range of APS functions and activities.
Encourage the membership to be aware of all volunteer leadership positions and encourage nominations elected positions of VP and CAL on APS Council.
Set clear and well-articulated qualifications required for each elected Council position.
Review all qualified applicants for elected office, and evaluate for strong leadership skills, experience or potential for leadership, demonstrated ability to complete tasks in a timely manner, and APS volunteerism. Diversity and leadership needs should be considered in the evaluations.
Select the most qualified applications as the final candidates for each office position (CAL and VP). The selection should reflect the current leadership needs of APS.
Advise non-selected applicants that they were not selected during the current election cycle. Advise these applicants on the types of activities they could seek to strengthen their experience and competitiveness for elected positions in APS. Inform these candidates of other volunteer opportunities within APS where they could contribute.
Work with APS staff to provide APS leadership with the names of individuals interested in taking on various volunteer assignments.
General Responsibilities of the Chair
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The Chair is responsible for complying with the provisions of Article IV, Section 1, of the APS Constitution for leading the committee in the selection of candidates for CAL and VP, and for meeting the various time deadlines associated with nominations, applications, and elections of officers.
The Chair works with headquarters staff on all aspects of the nomination, application, evaluation, and election process.
- The Chair specifically works with headquarters staff to prepare and distribute a call for members to nominate candidates for CAL and VP. Notices are prepared for Phytopathology News and the APS member newsletter. Nominations open after the APS annual meeting with reminders distributed up until the December 1 deadline.
- Following the nomination deadline, the Chair will work with the appropriate staff member to schedule committee calls to discuss the nominations received and review the running list of candidates.
- Based on the committee deliberations, selected nominees are asked to apply for the position of CAL or VP. Each committee member is assigned a collection of individuals to contact. These contacts should be done in January/February.
- The Chair convenes a conference-call meeting of the committee members and appropriate headquarters staff in January/February to discuss the applicants and to select the best qualified candidates CAL and VP.
- The Chair contacts the selected candidates for the officer positions and informs them of the election deadlines and the written material that they need to prepare. Candidates are told to work with headquarters staff in preparing the candidate statements. Submission deadlines are emphasized to meet the Phytopathology News publication schedule.
- The Chair is invited to a Council call to share the selected candidates.
- Following the Council call, the Chair notifies any applicants who were not selected to be candidates in the current election cycle.
- The Chair works with headquarters staff on the preparation and distribution of election ballots (at least one month before the first day of the APS annual meeting) in accordance with the APS Constitution Article IV, Section 2.
- The Chair receives the election results from headquarters staff and notifies the APS Presidential Team (President, President-elect, Vice President, and Immediate Past President) of the results.
- Afterwards, the Chair informs all candidates of the outcome of the election (both elected and those not elected).
- The Chair will share the election results with the Nominations Committee and headquarter staff will update Council and membership.
- In April/May headquarter staff will prepare a call for volunteers notice for any upcoming leadership appointments requiring appointment approval by Council, typically done in June/July.
