Organizational Structure and Terms
To carry out its responsibilities, the OIP is comprised of the following:
- Director
- Vice Director
- Immediate Past Director
- 10 members
- APS Foundation Board member (ex-officio, nonvoting)
- APS Staff Member (ex-officio, nonvoting)
Council appoints both the director and vice director positions to each serve a three year term. The vice director may not be reappointed for a consecutive term and does not automatically transition into the director position. Voting members are formally appointed by a majority vote of OIP, to serve staggered three-year terms so that no more than one-third are replaced or reappointed each year. Members may not serve more than two consecutive terms. All members are required to be current members of APS.
General Responsibilities of the Director
The director is responsible for the overall activities and reports to Council upon request, and/or when major changes or financial requests are needed from Council, and shall submit an annual report of activities to Council. The director assigns an official note taker at each meeting of the OIP. That individual will provide their draft to the director to be disseminated, approved, and archived. The director serves as liaison with the APS Foundation in selection of recipients for the International Travel Grant and JANE Fund, with the exception of the APS International Service Award. The director ensures announcements for these funds are included in Phytopathology News issue at least three months prior to the application deadlines.
General Responsibilities of the Vice Director
The vice director is a leadership role on OIP that does not automatically transition into the director position. The vice director will support the efforts of the director and at times may step in to lead other selected initiatives as appropriate.
The director and vice director will coordinate OIP meetings and conference calls and will share responsibilities for drafting reports and other communications from OIP.
General Responsibilities of the OIP
OIP is responsible for advice and oversight on OIP activities and policies, and helps establish OIP committees and committee chairs. OIP members will be proactive in bringing issues to the attention of OIP and in pursuing opportunities to increase the visibility of APS internationally. OIP will meet regularly year-round for planning, decision-making, and program execution. OIP members are expected to participate actively in discussions and to respond in a timely manner to requests for information/opinion by the OIP director and headquarters staff.
General Responsibilities of OIP Committees
OIP may form committees and action groups as necessary. Committee chairs will be OIP members. Additional committee members may be added at the discretion of the committee membership and with the approval of the director. Committee members will not vote on OIP issues, but are encouraged to attend and participate in all OIP activities. All OIP committee members shall be current members of APS. Committee members are expected to participate actively in regular committee discussions and to respond in a timely manner to all requests for information/opinion from the committee chair, OIP director, and headquarters staff.
