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APS Policies and ​Statements​

Privacy Policy, Event Terms & Conditions​Code of Conduct​​​Position Statements​Community Terms and Conditions​​

APS Leadership Eligibility

Members of APS Council, Administrative Groups, and Editorial Boards (ex: EIC, chair, director, etc.) may not simultaneously hold a similar or corresponding position with​in APS unless authorized due to the nature of that appointment (i.e. APS treasurer is the treasurer of APS Foundation and chair of FAC.)

Council/Boards Travel Reimbursement

Individuals who perform services for the society that are authorized by the APS and/or by the direct authority of APS Council may be entitled to request reimbursement for travel costs. APS Council and APS Editorial Board members attending meetings of Council and/or Editorial Board meetings are eligible for reimbursement of expenses incurred in attending those meetings. Reimbursement of travel expenses for Council and Editorial Board members is not authorized for attendance at APS annual meetings. 

Eligible Travel Expenses for Reimbursement

APS Staff will provide a travel expense form to approved individuals for travel. The expense form along with copies of receipts must be submitted to APS no later than 30 days of travel and/or within the fiscal year they occur. (APS fiscal year end is June 30).

• ​Air Travel Expenses. Whenever possible, the use of the contracted APS Travel Agent should be utilized​ when booking flights. If flights are not booked using the APS Travel Agent, the reimbursable amount shall not exceed the dollar value of economy class round-trip airfare for travel from the point of origin (usually the individual's hometown) to the point where services are performed. When normal air travel is provided only at other than economy-class rates, reimbursement for such shall be made at the rate charged the traveler. 

• Ground Transportation Expenses. Fares or mileage from personal vehicle to and from the traveler's personal residence to the airport and to and from the airport to the hotel, and meeting event location, are reimbursable expenses. Actual mileage traveled is reimbursed at the U.S. government rate. 

• Hotel Expenses. Individuals who provide APS-authorized services are reimbursed for accommodations at the APS contracted hotel rate for single occupancy rooms (room and tax). Any incidental charges for personal services and accommodations for the individual's family members will not be reimbursed. 

• Travel Meal Expenses. Reimbursements for meals during days of travel are reimbursed for actual expenses. Copies of receipts must be submitted.